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Flagship construction workflow

Tender / RFQ to approved quote

A supervised flow that turns mixed-format requests into complete, approved and documented quote work.

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◎This is a representative flow. Scope, decisions and integrations are configured around each client.

The operational problem

Requests arrive through email, portals and PDFs. Requirements, deadlines and commercial inputs must be understood, assigned, completed, approved and followed up across several people and systems.

Supervised end-to-end flow

One visible path from intake to outcome.

Routine work is prepared and coordinated by AI and automation. People retain the decisions that need judgement.

  1. 01input

    Email, portal or PDF

    Capture the request and attachments.

  2. 02ai

    Classify request

    Identify type, relevance and ownership.

  3. 03ai

    Extract requirements

    Surface scope, deadlines and missing inputs.

  4. 04system

    Assign estimator

    Route work using the operating rules.

  5. 05communication

    Assemble quote inputs

    Coordinate internal and supplier information.

  6. 06human

    Human approval

    Review price, risk and commitments.

  7. 07communication

    Send and follow up

    Keep communication and next actions visible.

  8. 08monitoring

    Record in CRM / ERP

    Document status, evidence and outcome.

Systems and parties in the flow

  • Email and tender portals
  • PDFs and project documents
  • Estimators and commercial leads
  • Suppliers and subcontractors
  • CRM / ERP
  • Approval owners

Human decisions and exceptions

01

Commercial approval

People remain responsible for pricing, commitments and risk.

02

Missing or ambiguous scope

Uncertain requirements are escalated instead of guessed.

03

Deadline and integration exceptions

Late inputs, system failures and unusual cases enter a visible queue.

Assessment

What the assessment investigates

  • Request volume and channel mix
  • Current handovers and cycle-time baseline
  • Required data and document quality
  • Approval rules, exceptions and system access
Pilot

What the pilot validates

  • Classification and extraction quality
  • Estimator routing and human review
  • Integration reliability
  • User acceptance and evaluation criteria
Managed operations

What ADEVA manages after launch

  • Workflow health and exception queue
  • Integration and prompt maintenance
  • Quality and control reviews
  • Prioritised improvement backlog

Construction

Bring us the tender process that keeps getting stuck.

A 30-minute conversation to understand the current process, urgency and whether this is a credible first workflow.

Book a workflow Strategy Call